Office/Executive Assistant

If you’re a multi-tasker with an extremely organized mind, we’ve got the job for you!

Scribble Technologies Inc. is looking for a creative and dynamic self-starter to join our growing Toronto-based software startup as an Office/Executive Assistant. ScribbleLive meets the needs of corporate media organizations by providing a feature-rich platform that powers real-time blogging, advertising and user engagement.

The successful candidate will be experienced in handling a wide array of administrative and executive support related duties, and will be able to work independently with little or no supervision. You must be well organized, highly flexible, and enjoy supporting a small office of diverse individuals. You have to be okay working with the sounds of foosball in the background (and brave enough to compete) and an office dog.

The successful candidate should have:

• Strong interpersonal, verbal and written communication skills.
• Excellent time management and organizational skills, with an attention to detail.
• High proficiency with computer programs, including MS Office software, and Google Docs.
• Experience in booking travel.
• A strong ability to take initiative and be adaptable to changing priorities.

The successful candidate will:

• Work as a lead hand to the executive team on a daily basis including calendar management, and the coordination of meetings and social engagements
• Liaise with board members and their assistants as required
• Manage incoming calls and forward to appropriate parties
• Prepare internal and external memos and office-wide e-mails, for and on behalf of the executive team.
• Plan and execute travel logistics; accommodating last minute changes
• Print, scan, photocopy and file documents as required
• Complete and manage expense reports for the executive team on a bi-weekly and/or monthly basis
• Work with the marketing team on world-wide conference attendance; distribution of promotional materials; printing of posters and flyers; budgeting of travel logistics
• Greet and guide guests to appropriate parties
• Manage incoming and outgoing distribution of mail.
• Liaise with building manager when required; for minor repairs, problems, or questions.
• Ensure that the break room and supply room are stocked with necessary supplies from select vendors
• Assist with employee orientation; ensure that necessary technologies are in place before start dates
• Data entry; classify sales orders; look up customer information; create data reports
• Create and manage various documents, including “how-to’s” ; welcome letters;
• Assist various teams with projects
• Manage accounts from various vendors; ordering supplies; updating account information
• Compete in our office foosball league

If you believe you possess the qualities to be a part of our amazing team, please e-mail your resume to jobs@scribblelive.com.